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Faculty Handbook
Chapter III: Organization and Governance
COMMITTEES OF THE DEAN
- Curriculum Committee
The Curriculum Committee will consist of an Executive Curriculum
Committee and five permanent subcommittees.
- Executive Curriculum Committee:
1.1. Composition:
The Executive Curriculum Committee will consist of eleven
faculty members, one of whom shall serve as chairperson and
five who will be subcommittee chairpersons, plus four medical
students. The Deans for Student Affairs and other Deans will
be ex officio, non-voting members.
1.2. Appointments:
The chairperson of the Executive Curriculum Committee will
be appointed by the Dean for a term of five years. Five of
these faculty members will be appointed by the Dean, each
for a term of five years: one appointment will be made annually
such that twenty percent of the faculty members will change
each year. A slate of four faculty member candidates will
be recommended by the Steering Committee of the Faculty Council
for appointment to these positions. The other five faculty
members will be subcommittee chairpersons. Two students will
be elected from the second-year School of Medicine class and two
will be elected from the third-year School of Medicine class:
each student will serve a term of two years.
1.3. Charge to Executive Curriculum Committee:
- To define the educational objectives of the School of
Medicine and to develop a curriculum consistent with these
objectives.
- To plan the academic calendar and class schedules for
the School of Medicine.
- To examine and evaluate all segments of the curriculum.
- To allocate curriculum time for all subjects throughout
the four years.
- To conduct a continuing review of curriculum design, course
organization, and teaching performance and to formulate specific
recommendations for improvement.
- To receive reports and review all recommendations of the
permanent sub-committees on an ongoing basis.
- To submit recommendations for substantive changes in the
curriculum to the Faculty Council for advice and comment before
submitting them to the Executive Faculty and the Dean for
approval.
- Permanent Subcommittees:
2.1. Composition:
The five permanent subcommittees will be structured on
educationally related lines. Each subcommittee will consist
of a chairperson, course directors from the basic and clinical
sciences, and others representing related disciplines.
2.2. Appointments:
The chairperson of the subcommittees will be appointed
by the Dean, each for a term of five years. The members of
the subcommittees will also be appointed by the Dean, with
terms unspecified in duration.
2.3. Charge to each permanent subcommittee:
- To review the content and assess the effectiveness of
each component course within its purview.
- To report on an ongoing basis and recommend curriculum
changes to the Executive Curriculum Committee.
- Student Admissions Committee
The Student Admissions Committee will consist of an Executive
Admissions Committee and a Selection Committee.
- Executive Admissions Committee:
1.1. Composition:
This committee will consist of a chairperson, the chairperson
of the Executive Curriculum Committee, the chairperson of
the Student Promotions Committee, the Dean of Student Affairs,
the President of the Faculty Council or one other elected
officer of the Faculty Council designated by the President,
one basic science course director, one clinical science course
director, and one third year medical student.
1.2. Appointments
The chairperson, the basic science course director, and
the clinical science course director will be appointed by
the Dean. The student will be elected by the third-year School of Medicine class
to serve a term of one year. The other members will serve as ex officio members
of the committee.
1.3. Charge to the Executive Admissions Committee:
- To review the admissions policies on an annual basis.
- To recommend changes in admissions policies to the Dean.
- To establish criteria for selecting candidates for interview.
- Selection Committee:
2.1. Composition:
This committee will consist of a chairperson, 60 faculty
members, and four fourth-year medical students. The chairperson
of the Executive Admissions Committee will also serve as chairperson
of the Selection Committee.
2.2. Appointments:
The 60 committee members will be nominated by the Steering
Committee of the Faculty Council and appointed by the Dean,
each for a term of five years. The membership will be equally
divided amongst the basic science faculty, full-time clinical
science faculty, and part-time/voluntary clinical science
faculty. Fifteen appointments will be made annually such that 20 percent of the
faculty members will be appointed each year. The four medical students will
be appointed by the Dean.
2.3. Charge to the Selection Committee:
- To assume responsibility for evaluating applicants for
admission to the School of Medicine.
- To structure interview procedures and interview applicants
prior to their admission.
- To admit students to the School of Medicine within the
policies recommended by the Executive Admissions Committee
and approved by the Dean and the Executive Faculty.
- Student Promotions Committee
- Composition:
This committee will consist of a chairperson, one course
director representative from each major course/major, ten
additional faculty members, and one fourth-year student and
a recent alumnus (a resident who graduated from Mount Sinai
School of Medicine). The Deans of Student Affairs will serve
as ex officio, non-voting members of this committee. This
committee shall develop its own policies and procedures, subject
to the approval of the Dean, the Faculty Council and the Executive
Faculty, for carrying out its charges.
- Appointments:
The chairperson will be appointed by the Dean for a term
of five years. The course directors will serve as ex officio
members of the committee. The ten faculty members will be
nominated by the Steering Committee of the Faculty Council
and appointed by the Dean, each for a term of five years.
Two appointments will be made annually such that 20 percent
of the faculty members will change each year. The fourth-year
student will be elected by the fourth-year School of Medicine
class; each will serve a term of one year. The resident, who
is a recent Mount Sinai graduate, will be selected by the
Chair and Deans, and will also serve a term of one year.
- Charge to the Student Promotions Committee:
- To meet periodically during the academic year to review
the records of each medical student as manifested by grades
and other information reported by the Dean's Office and by
course/clerkship representatives on the committee.
- To make annual recommendations to the Dean and Executive
Faculty on each student in the School of Medicine with regard
to promotion, non-promotion, requirement to repeat a year,
leave of absence or dismissal from school for academic or
other reasons.
- To recommend to the Dean that the degree of Doctor of
Medicine be awarded to those students who have satisfactorily
completed the four years of medical school education in accordance
with the requirements of the Board of Regents of the State
of New York, New York University, and the faculty of Mount
Sinai School of Medicine, and satisfactorily fulfilled the
ethical and moral responsibilities inherent in the practice
of medicine.
- Student Disciplinary Tribunal
- Composition:
This committee will consist of a chairperson, four Associate
Professors or Professors and four medical students. Two faculty
members and two students will serve on the Tribunal; the remaining
two faculty and two students will be appointed as alternates.
A member of the Legal Department will serve as counsel.
- Appointments:
The chairperson and faculty members will be appointed by
the Dean, each for a term of three years. The students will
be elected by the School of Medicine student body: each will serve
a term of one year.
- Charge to Student Disciplinary Tribunal:
- This tribunal will convene at the request of the Dean
of Student Affairs to examine a charge of student misconduct.
- The tribunal will hold a hearing, review the evidence,
and as expeditiously as possible deliver its findings, conclusions
and recommendations in writing to the Dean.
- If the tribunal concludes that the student is guilty
of the charge, the tribunal may recommend to the Dean that
penalties be imposed. Penalties that may be recommended include
admonition, warning, censure, disciplinary probation, restitution
for damages, suspension, or expulsion from the medical school.
- In the event that a student appeals the findings, conclusions
or recommendations of the Tribunal, the chairperson of the
Tribunal or his designee shall testify before the Appeals
Board, an Ad Hoc committee to be appointed by the Dean.
- The procedures to be followed by the Student Disciplinary
Tribunal are more fully set forth in the guidelines for the
management of student misconduct in the Student Handbook.
- Grievance Committee
- Composition:
The Committee will consist of at least 22 members. Among these will be two with counseling experience, two medical students, two graduate students, two house staff, two faculty with administrative appointments, and two research post doctoral fellows. Faculty members of the Committee will be representative of both basic science and clinical, junior and senior faculty. Every effort will be made to have the Committee reflect the full diversity of the medical school population. The Chairperson of the Committee (the "Chairperson") shall be a faculty member with experience in counseling and who does not have an administrative appointment.
- Appointments:
All members of the Committee, including the Chairperson, will be appointed by the Dean after consultation with relevant groups in the School. Faculty will serve staggered 3-year renewable terms; students, postdoctoral fellows and house officers will serve renewable 1-year terms.
- Charge to Grievance Committee:
The Committee is charged with addressing any complaint of harassment or abuse brought by any member of the faculty, medical or graduate student, house staff officer or postdoctoral research fellow against any other such member of the school community.
Anti-Harassment Policy (Student Handbook)
- Institutional Review Board (IRB)
- Composition:
This committee is mandated by the National Institutes of
Health, Department of Health and Human Services, U.S. Public
Health Service to review biomedical and behavioral research
involving human subjects in order to protect the subjects'
rights and welfare. This committee is also mandated by the
Food and Drug Administration to review research proposals
that involve investigational drugs and devices in human subjects.
As mandated, this committee will consist of physician/scientists
of diverse backgrounds who have the professional competence
necessary to review specific research activities, at least
one member (lay member) whose primary concerns are in nonscientific
areas, and at least one member who is not otherwise affiliated
with Mount Sinai School of Medicine.
- Appointments:
The chairperson, vice-chairperson and the eighteen physician/scientist
members of this committee will be appointed by the Dean. The
chairperson and vice-chairperson will be the Associate Deans
for Research. The physician/scientist members will be appointed
for a term of five years. The lay members will be appointed
by the chairperson, each for a term of unspecified duration.
- Charge to Institutional Review Board:
- To hold regularly scheduled meetings in order to review
all research proposals that involve human subjects.
- To approve, require modification in (to secure approval),
or disapprove research activities that involve human subjects.
- To ensure that information given to subjects as part
of informed consent is in accord with the guidelines of the
U.S. Public Health Service.
- To ensure that risks to research subjects are minimized,
that any risks are reasonable in relation to anticipated benefits,
that selection of subjects is equitable, and that informed
consent will be obtained and documented (where applicable).
- To notify investigators and the institution, in writing,
of its decision to approve or disapprove proposed research,
and if disapproved, to suggest modifications which are required
to secure approval.
- To conduct continuing review, at least annually, of research
involving human subjects.
- To certify within sixty days of submission of an application
to the Department of Health and Human Services that the application
has been reviewed and approved by the IRB.
- To report to the appropriate institutional officials
and the Secretary of the Office for Protection from Research
Risks, Department of Health and Human Services any serious
or continuing noncompliance by investigators with the requirements
and determinations of the IRB.
- To periodically report on the activities of this committee
through the Dean to the Board of Trustees.
- Institutional Animal Care And Use Committee (IACUC)
- Mandate and Composition:
All institutions conducting research, teaching or testing
involving live animals are required by the Animal Welfare Act
(AWA), Animal Welfare Act Regulations (AWAR)(ยง 1.1) and the U.S.
Public Health Service (PHS) policy (IV.A.3) to have an IACUC.
The mandate of the IACUC is to oversee the institution's animal care
and use program and to ensure compliance with the AWA, AWAR, PHS policies
and the NRC Guide for the Care and Use of Animals (Guide). As required by
federal regulations and the Guide, the MSSM IACUC, in collaboration with the
Employee Health Service, also oversees the Institutional Occupational Health
and Safety Program for personnel working with animals.
The composition of the IACUC is mandated by federal regulations.
Accordingly, the IACUC of the Mount Sinai School of Medicine (MSSM) includes:
a) a chairperson, b) the chief Veterinarian and director of the animal facilities,
c) practicing scientists experienced in research involving animals and
d) one person not affiliated with the Institution. At the discretion of the dean,
the MSSM IACUC may also include other members, e.g., an ethicist or the Institutional Biosafety Officer.
- Appointments:
Members of the IACUC are appointed by the Dean of the School of medicine or by the
Institutional Official (IO) designated by the Dean. The chair is appointed for a
renewable term of five years. The scientists are appointed for a renewable term
of two years. The lay member is appointed for a term of unspecified duration. The
Veterinarian and Director of the Center for Comparative Medicine and Surgery must
serve as a member of this committee.
Functions of the IACUC:
The mandate of the IACUC is:
- To review at least semiannually the institution's program for humane care and use of animals.
- To inspect at least semi-annually all of the institution's animal facilities, including
satellite facilities and study areas where live animals are used.
- To submit semi-annually to the Dean or the IO reports of the IACUC evaluation of the program
for the use and care of animals, results of inspections and recommendations for plans to correct deficiencies.
- To review concerns involving the care and use of animals at the institution.
- To make written recommendations to the dean or the IO regarding any aspects of the institution's
animal program, facilities, or personnel training.
- To review and approve, require modifications in (to secure approval) or withhold approval of those
components of teaching, clinical or research proposals, new and ongoing, that are related to the care
and use of animals.
- To review and approve, require modifications in (to secure approval) or withhold approval
of proposed significant changes regarding the use of animals in ongoing activities.
- To suspend an activity involving animals that does not conform to federal regulations
and to the institution's Animal Welfare Assurance filed with the U.S. Public Health Service.
- To certify to the appropriate local and federal authorities that all aspects of the
use of animals described in a teaching, clinical or research proposal have been reviewed
and approved by the IACUC.
- Financial Conflict of Interest in Reseach Committee
- Composition:
The Committee will consist of up to 13 members: up to 10 faculty, one of whom will serve as Chair; Chief Compliance Officer; Director of the Office for Industrial Liaison; Vice Chair of Institutional Review Board. Faculty members will have experience as investigators in human subjects research, and will represent both basic science and clinical departments. The Financial Conflict of Interest in Research Officer and in-house counsel will serve as ex-officio members.
- Appointments:
The Chairperson and other faculty members will be appointed by the Dean to serve
three- to five-year that shall be overlapping to provide continuity of
membership. Terms of appointment are renewable at the discretion of the Dean.
- Charge to Conflict of Interest in Research Committee:
- To review all disclosure statements of Covered Persons, and to identify significant financial conflicts of interest of any Covered Persons engaged in the proposed research.
- To review any rebuttal by a financially conflicted Covered Person of the presumption that he/she may not conduct the proposed research, and to recommend and/or review any proposed plan to manage the conflict. The Committee may require modifications of the proposed management and oversight plan.
- To make decisions to permit or not to permit a financially conflicted individual to participate in conducting the research. These decisions will be documented and communicated to the principal investigator, the relevant Department Chair, the Institutional Review Board, the GCO, and the Dean.
- To maintain records on financial conflict of interest decisions for a minimum of three years after completion of the research.
- Committee on Ethical Practices in Research
- Composition:
The Committee shall be comprised of twelve faculty selected by the Dean, at least five of whom have their primary appointment in a basic science department or center, and at least five of whom have their primary appointment in a clinical department. The Committee shall have at least five full professors, one of whom shall be appointed Chairperson by the Dean, at least two associate professors, and no more than two assistant professors.
- Appointments:
The Chairperson and eleven additional committee members shall be appointed by the Dean to staggered 5-year renewable terms.
- Charge:
If the Dean concludes that an allegation of misconduct in research is sufficiently credible and specific that potential evidence of research misconduct may be identified, the Dean shall refer the matter immediately to the Chairperson of the Committee on Ethical Practices in Research.
The Chairperson shall select a panel from the Committee to conduct an inquiry into the alleged wrongdoing for the purpose of determining whether a full-scale investigation should be initiated. The panel investigation will be conducted in accordance with the Policies and Procedures on Ethical Practices in Research
- Committee on Faculty Appointments, Promotions and Tenure
- Composition
The Committee will consist of a chairperson and up to 29 additional faculty members, all of whom hold the rank of Professor with Tenure or Clinical Professor with Tenure. Department Chairs and Institute Directors may not serve on the Committee.
The committee membership will be broadly representative of:
- The full-time and voluntary faculty
- The academic departments in the School
- The major scholarly pursuits reflected in the academic departments, including but not limited to basic science, translational and clinical research, clinical care, education, epidemiology and computational biomedical applications
- Appointments
The chairperson and all members of this Committee will be appointed by the Dean. Terms of appointment will be for five years and will be renewable once. In unusual circumstances, the Dean may determine that the unique contributions of a particular member justify an additional term of appointment. In the event that a member fails to attend sixty percent of scheduled meetings in any year, the chairperson will request that the absent member be replaced.
- Charge to Committee on Faculty Appointments, Promotions and Tenure
- To ensure the fair and impartial disposition of all faculty appointment, reappointment, promotion and tenure recommendations for Mount Sinai School of Medicine in accordance with procedures outlined in Chapter V of the Faculty Handbook.
- To critically evaluate all recommendations for:
- Appointment, reappointment, promotion and tenure to/at the rank of Associate Professor, Professor, Research Professor, Associate Clinical Professor and Clinical Professor.
- Appointment and promotion to/at the rank of Instructor, Assistant Professor, Clinical Instructor and Assistant Clinical Professor for candidates who do not possess a doctoral degree.
- To perform preliminary evaluation of candidates described in Section C-2 above, and to communicate with the Chair when an application is deemed to be premature. In such cases, the Chair may withdraw or modify the application and will be advised of areas to be strengthened prior to submission of another application.
- To establish ad hoc committees to assist in the evaluation of:
- All appointment, promotion and tenure nominations to/at the rank of Professor and Clinical Professor
- All tenure nominations at the rank of Associate Professor
Ad hoc committees will be assembled as described in Handbook Chapter V
- To establish standing subcommittees, including but not limited to basic science and clinical subcommittees, that will:
- Receive the recommendations of ad hoc committees
- Review all candidates as described in Section C-2 above
- Make recommendations to the full committee for applications requiring a full committee vote as described in Section C-6-a below
- Vote upon applications that do not require a full Committee vote, as described in Section C-6-a and C-6-b below
- To vote, by confidential ballot, to approve or disapprove each individual recommendation described in Section C-5 above.
- The full Committee will vote on: all applications reviewed by an ad hoc committee; all appointments or promotions to Associate Professor in the Academic Track
- The relevant standing subcommittee(s) will vote upon applications which do fall within Section C-6-a
A quorum for voting purposes will be 51 percent of members.
- To recommend to the Dean endorsement or non-endorsement of all appointments, reappointments and promotions of faculty members of the Mount Sinai School of Medicine that require committee action as described in Section C-2 above.
- To critically evaluate all recommendations submitted by Department chairperson for reduction in rank of part-time/voluntary faculty.
- To recommend to the Dean endorsement or non-endorsement of a reduction in rank of part-time/voluntary faculty.
- To record all faculty appointments, reappointments and promotions that do not require committee action.
- To communicate with a Department Chair when his/her recommendation for appointment, reappointment, promotion or tenure is not approved by the Committee.
- To hear appeals by a Department Chair when a candidate is not approved by the Committee.
- To serve as a resource to Chairs seeking guidance on title, track and/or tenure options relating to specific cases.
- Committee on Special Awards and Grants
- Composition and Charge:
The Committee on Special Awards and Grants was formed with
two purposes. First, to identify extramural opportunities
available, and second, to match these award and grant opportunities
with our young faculty. The Committee is composed of Chairs
and senior faculty who will critically evaluate research applications,
as well as identify and mentor young faculty. The Chair(s)
of the Committee is/are appointed by the Dean.
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