Web Development

Create and Edit Sites

Existing Content

It is preferred that developers and clients submit updates to their Websites using the following methods. The updates will then be implemented and launched; extensive updates may require developer/client review of the Web pages for accuracy before they are launched.

Based on volume, organization level, and graphics, the estimated time to build a site varies. Please let us know what your deadline needs are, and your request will be scheduled accordingly. See the section Estimated Time for approximate timeframes.

Line-by-Line Method

Track Changes Method

Line-by-Line Method

For corrections of typos and other small changes (new contact information, new address, and so forth), please put together the following information.

1. The Request Type as described in the section Overview.
2. The Web address for each affected page (Located at the top of your browser, for example, a Web address or URL is http://www.mssm.edu/library/computing/webdev/).
3. Exact text of what needs to be replaced or added.

For example:
http://www.mssm.edu/library/computing/webdev/webdevfaqs.shtml
First paragraph, last sentence, delete "department or division chairman" and replace with "department chair/division chief."

OR

http://www.mssm.edu/library/computing/webdev/webdevfaqs.shtml
Sentence reads: It must be signed by the department or division chairman or other designated authority and returned to the Web Development Office.

Correct to read: It must be signed by the department chair, division chief, or other designated authority and returned to the Web Development Office.

Based on the Content Type, please send your request to either weboffice@mssm.edu or webfeedback@mssm.edu. See section Overview concerning Content Types for more information.

Track Changes Method

If your updates are more extensive and require deletion or replacement of several sentences or paragraphs, the Web Office prefers the Track Changes method. This method ensures that the changes are easily distinguished from the original text, and avoids both the introduction of new errors and the replacement of content that is correct.

Track Changes method using Microsoft Word works best with non-migrated content from the School site, www.mssm.edu. Track Changes method using Adobe Acrobat's Commenting Tools, Text Edits works best with migrated content on the Medical Center site, www.mountsinai.org. For more information on whether your content is non-migrate or migrated, please see section Overview.

Microsoft Word Track Changes (Recommended for Non-migrated Content)

In your browser (Internet Explorer) while viewing the Web page you wish to update, go to File in the menu bar, scroll to "Save As," and select the option "Web page, HTML only." Be sure to save each file with the existing Web page name. For example, non-migrated content on the School site, www.mssm.edu, the Web address: http://www.mssm.edu/library/computing/webdev/webdevfaqs.shtml would be saved as "webdevfaqs.rtf". For content on the Medical Center site, www.mountsinai.org, the Web address http://www.mountsinai.org/Who%20We%20Are/School%20of%20Medicine would be saved as " school_of_medicine.rft".

Open the file in Microsoft Word. Please be sure to activate the option "Track Changes" (under Tools in the menu bar) before you begin to edit the content. Also include the Web address for the page you are editing: paste it at the beginning of the Word document.

Save the edited document as a ".rtf" file with the tracked changes.

Repeat this procedure for each Web page that requires extensive updates. Do not combine updates for multiple Web pages into one large document. Send a separate tracked changes documents for each Web page.

Adobe Acrobat Track Changes (Recommended for Migrated Content)

You may use this method if you are running the full version of Adobe Acrobat; a copy of Adobe Acrobat Reader is not sufficient. The full version of Acrobat will allow you to add comments and text edits (deletion, insertion, replacement) to the Web page.

In your browser (Internet Explorer) while viewing the Web page you wish to update, go to File in the menu bar, scroll to " Print..." A second window will open within the Printer section. Under Name select Adobe PDF, and click OK. This will generate a PDF version of the Web page you need to update.

Be sure to save each file with the existing Web page name. For example, non-migrated content on the School site, www.mssm.edu, the Web address: http://www.mssm.edu/library/computing/webdev/webdevfaqs.shtml would be saved as "webdevfaqs.pdf". For content on the Medical Center site, www.mountsinai.org, the Web address http://www.mountsinai.org/Who%20We%20Are/School%20of%20Medicine would be saved as " school_of_medicine.pdf".

Open the file in Adobe Acrobat. Please be sure to activate the option "Commenting" (under View->Toolbars->Commenting in the menu bar) before you begin to edit the content. Also include the Web address for the page you are editing: paste it at the beginning of the PDF document.

To begin editing the content, select the Text Edits button from Commenting toolbar.

Other tips: Select the Show button from the Commenting toolbar and set Comment Lit to show. Select the Show button from the Commenting toolbar, select Commenting Preferences... under Viewing Comments check 'Show lines connecting comment markups to their pop-ups on mouse rollover' and 'Ensure that popups are visible as the document is scrolled'. Under Pop-up Open Behavior check 'Automatically open pop-ups on mouse rollover'.

Save the edited document.

Repeat this procedure for each Web page that requires extensive updates. Do not combine updates for multiple Web pages into one large document. Send a separate tracked changes documents for each Web page.
See example PDF with comments and text edits added .

Submitting Update

Based on the Content Type, please send your request to either weboffice@mssm.edu or webfeedback@mssm.edu. See section Overview concerning Content Types for more information and instructions.

Documents above marked are viewable with the free Adobe^TM Acrobat^TM Reader. If you do not have Acrobat Reader, click on the image below to download it.