As of April 7, 2008, all NIH-funded
researchers must comply with the National Institutes of Health (NIH) Public
Access Policy, which became a federal law in December 2007. The NIH Public
Access Policy requires investigators to submit their final peer-reviewed
manuscripts, which have been accepted for publication on or after April
7, 2008, to PubMed Central. The NIH Public Access Policy ensures that
the public has access to the published results of NIH funded research
through PubMed Central's free digital archive of biomedical and life sciences
journal literature. In collaboration with Mount Sinai's Grants
and Contracts Office, the Levy Library has developed this guide to
review the specifics of the NIH policy and to provide resources to help
faculty comply with it.
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The law states that:
The Director of the National Institutes of Health shall require
that all investigators funded by the NIH submit or have submitted for
them to the National Library of Medicine's PubMed Central an electronic
version of their final, peer-reviewed manuscripts upon acceptance for
publication, to be made publicly available no later than 12 months after
the official date of publication: Provided, That the NIH shall implement
the public access policy in a manner consistent with copyright law.
All researchers at the Mount Sinai School of Medicine are expected
to understand and comply with the NIH Public Access Policy.
It is important to appreciate that compliance with the NIH Public Access
Policy is a term and condition of all NIH grant awards, cooperative
agreements, and contracts. While grantees and principal investigators
are accountable for compliance, the policy applies to all work funded
by an NIH grant, whether or not it is authored by the principal investigator.
This policy applies to all manuscripts generated
directly by an NIH grant or cooperative agreement active in Fiscal Year
2008 (October 1, 2007- September 30, 2008) or beyond, and that were
accepted for publication after April 7, 2008. The policy does not apply
to materials that are not peer-reviewed, such as correspondence, book
chapters and editorials.
If you are funded by NIH, the following three conditions must
be met when publishing peer-reviewed journal articles, including research
reports and reviews:
- Address copyright:
Before signing a publication agreement or similar copyright
transfer agreement, you will need to make sure that the agreement
allows the article to be submitted to NIH upon acceptance of publication
and to be made available for public posting on PubMed Central (PMC)
no later than 12 months after journal publication. Authors should work
with the publisher to get
approval for submission before any rights are transferred to ensure
that all conditions of the NIH Public Access Policy can be met.
As an example, the kind of language that an author or institution might
add to a copyright agreement includes the following:
"Journal acknowledges that Author retains the right to provide a
copy of the final manuscript to the NIH upon acceptance for Journal
publication, for public archiving in PubMed Central as soon as possible
but no later than 12 months after publication by Journal."
Further discussion regarding copyright and compliance can be found in
the SPARC/Science Commons/ARL joint white paper: Complying
with the NIH Public Access Policy - Copyright Considerations and Options.
Additional language suggestions for copyright agreements is available
from the joint white paper in Appendix A: "Suggested
Cover Letter for Author Journal Submission".
- Submit the article to the NIH:
You must deposit or have deposited on your behalf your final
peer-reviewed manuscript in PubMed Central as soon as it has been accepted
for publication. Manuscripts can be submitted using the NIH
Manuscript Submission System (NIHMS). The ID number of the NIH funding
that supported the project must be submitted with the manuscript, and
can be identified by searching the NIH
Grants Search Tool.
When your manuscript is submitted to the NIH, you will receive a NIHMS
ID number. The NIHMS will convert the deposited files into
a standard PMC format, and will email the PI to review the PMC-formatted
manuscript to make any necessary corrections and approve its release.
The NIHMS will also automatically send the article to PubMed Central
for public posting after the delay period (embargo) specified during
submission. Once the manuscript is available in PubMed Central, it will
be assigned a PubMed Central ID reference number (PMCID).
Please note that some journals
have agreed to submit articles to PubMed Central on behalf of the author.
If you publish in one of these journals, no further action is required
by you from the NIH.
- Cite the publication:
As of May 25, 2008, when you submit an application, progress report
or renewal to the NIH, you must include the PubMed Central reference
number (PMCID) in your citations to papers that you authored or that
arose from your NIH awards (even though you are not an author), if the
papers are covered by the NIH Public Access Policy.
The PMCID reference numbers can be located by searching PubMed
Central, where the PMCID displays just below the citation. The PMCID
also displays when searching MEDLINE/PubMed
and selecting Abstract or Abstract Plus to view the search results.
The PMCID should be listed at the end of the full journal citation for
the article.
[When searching PubMed, please be aware that the PMCID is not the
same as the PubMed ID (PMID). The PMID is a unique identifier assigned
to each record in the MEDLINE/PubMed database, and is displayed in
all MEDLINE/PubMed search results.]
If a PMCID is not yet available, include the NIHMS ID instead. NIHMS
ID numbers can also be found in PubMed Central and in PubMed in the
MID (Manuscript ID) field when viewing the citation in the MEDLINE display
format.
Examples:
Shaw ML, Stone KL, Colangelo CM, Gulcicek EE, Palese P. 2008. Cellular
proteins in influenza virus particles. PLoS Pathog. 2008 Jun 6; 4(6):e1000085.
PMCID: PMC2390764
Feber A, Xi L, Luketich JD, Pennathur A, Landreneau RJ, Wu M, Swanson
SJ, Godfrey TE, Litle VR. MicroRNA expression profiles of esophageal
cancer. J Thorac Cardiovasc Surg. 2008 Feb;135(2):255-60. NIHMSID:
NIHMS39623
What is Pubmed Central?
 PubMed
Central is a free digital archive of biomedical and life sciences journal
literature at the U.S. National Institutes of Health (NIH). It is developed
and managed by NIH's National Center for Biotechnology Information (NCBI)
in the National Library of Medicine (NLM). One of the many ways PubMed
Central differs from PubMed is that it provides direct access to full-text
articles from its own collection of archived NIH funded publications.
Learn
more about PubMed Central
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NIH
Public Access Policy