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Suggested Cover Letter for Author Journal Submission¹

Dear [Publisher or Editor name],

Enclosed is a manuscript to be considered for publication in ________________ [Journal name]. The research reported in this manuscript has been funded through the National Institutes of Health and therefore its publication must comply with the NIH Public Access Policy
(http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.html).

In order to ensure compliance with the NIH policy I, as corresponding author on behalf of all the
authors, am retaining the rights to:

Provide a copy of the authors' final manuscript, including all modifications from the
publishing and peer review process, to the NLM's PubMed Central (PMC) database at the time the manuscript is accepted for publication; and
To authorize NIH to make such copy of the manuscript available in digital form for public
access in PMC no later than ___ months (indicate 0 to 12 months) after publication.

[Universities may insert any additional terms pertaining to author and institutional rights for
reproduction, distribution for academic activities, deposition in institutional archive, etc. Suggested language for this option is:

To prepare derivative works from the manuscript;
To authorize others to make any use of the manuscript provided that it is not sold for a profit and that the author receives credit as author and the journal in which the manuscript has been published is cited as the source of first publication; and
To distribute copies of the manuscript in connection with teaching and research by the author and by the author's employer.]

By accepting this manuscript for review, [publisher name] accepts these terms and agrees that the terms of this agreement are paramount and supersede any provisions in any publication agreement for this article, already signed or to be signed at a later date, that may conflict.

________________________________________________________
(Signature of the corresponding author on behalf of all authors)

1. Carroll, M.W. Complying with the National Institutes of Health ("NIH") public access policy: copyright considerations and options - a joint SPARC/Science Commons/ARL white paper [Internet]. 2008 February [cited 2008 June 10]. Appendix A, Suggested cover letter for author journal submission. Available from: http://www.arl.org/sparc/bm%7Edoc/NIH_Copyright_v1.pdf.

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