Office of Student Affairs and Student Activities

You may fill out a transfer request form which is available in the Real Estate Office. Transfers may be approved under the following conditions:

1. At least 3 business days must be available to prepare a vacated room for a new occupant.
2. The requested room has not already been assigned to someone else. b. The requested room is vacated promptly on the date scheduled.
3. You must vacate your old room by 3:00 p.m. on the designated date. Due to the constraints imposed by graduation, the start and end of the School’s summer programs, and the arrival of first-year and transfer students, transfers cannot take place between June 1 and August 15. Aron Hall is at highest occupancy and room turnover during the summer.

Transfer requests can be submitted between October 1 and March 15 each school year. See below regarding request deadlines. They are approved on the basis of room turnover schedule, room availability, class year, and date of request. For your information, the majority of transfer requests are approved, and we are eager to assist you with this process. Transfer forms can be obtained either at the Real Estate office or in a bin located at the front desk of Aron Hall.

The Student Council has approved a new schedule with priorities and deadlines for transfer requests as follows:
CURRENT THIRD-YEAR MEDICAL, MD-PhD, AND PhD STUDENTS should have applied between OCTOBER 1st – NOVEMBER 15th.

CURRENT SECOND-YEAR MEDICAL, MD-PhD and PhD STUDENTS should have applied between NOVEMBER 16th – JANUARY 15th.

CURRENT FIRST-YEAR MEDICAL, MD-PhD, and PhD STUDENTS should apply between JANUARY 16th – MARCH 15th.

Upper-class students do get priority, but only if the requests are submitted by their respective deadlines.

There is no charge for a first transfer. A $250 fee is charged for subsequent transfers to defray some of the associated costs. This fee will be waived if two years or more have passed since the last transfer. Time permitting, every effort will of course be made to paint(if needed) and clean the new room before you move in, but this may not always be possible and, if needed, may be rescheduled after you move in. If you have any questions about transfers, or rooms that are expected to be available, please come to the Real Estate Office and talk to us before your request deadline.

Please ask for a subletting agreement in the Real Estate office. The completed subletting agreement (which includes your suitemates’ signatures), must be submitted to Real Estate at least three business days before the sublet is to begin. Please plan ahead.

A number of visitors and elective students may be interested in subletting from Mount Sinai students. As their names come into the Real Estate Division, they will be added to a list of possible sublet candidates that will be available to any Mount Sinai student who might be interested. If you are looking for a subletter, fill out a sublet request form in the Real Estate Office. Please keep in mind that we cannot guarantee that we will be able to find a subletter for you.

The size (600 rooms!), high occupant turnover rate, and make-up of Aron Hall pose unique safety and security challenges and we are proud of the safety record in the building. Guests must register at the doorman’s desk and leave a picture identification card before they are announced; this helps reduce the likelihood of unwanted persons entering the building. You should show your Mount Sinai ID card whenever asked to do so by the doormen. Mount Sinai students who are entering Aron Hall in order to use the exercise room, or courtyard should sign in and leave their ID cards at the front desk while they are in the building.

As an additional safety measure, any occupant of Aron Hall may request a Mount Sinai security guard as an escort between Aron Hall and the main hospital at night.

1. Guests who arrive while you are in your suite:
   Guests are announced, they sign in the log book at the doorman’s desk, and they must leave a picture I.D.card which will be stored in a lockbox until the guest picks it up when leaving. If the guest does not have a picture ID., two other forms of identification are required, at least one of which shows the guest's name and address; this will be left in the lockbox. Credit cards may be shown as one of the two forms of identification, but are not to be left with the doorman; the second form of ID must be left. Guests are welcome to stay for up to three days within a 30-day period if the suitemates do not object. Guests who have no proper identification will have to wait in the lobby for their hosts to meet them, sign them in, and escort them upstairs, so remind your guests in advance to bring proper ID.
2. Guests who will arrive while you are out:
   If you would like to arrange for a guest to have access to your suite while you are temporarily away from the building (for example, while you are at class), pick up a Guest Request form in advance from the receptionist in the Real Estate office or the doormen desk at Aron Hall. This form requires approval from your suitemates and must be returned to the Real Estate office for approval at least two business days before your departure and/oryour guest's arrival, so plan ahead! This type of arrangement is approved for up to three days within a 30-day period.
3. In compliance with New York City Department of Health Window Guard regulations, children aged ten and under may not visit in Aron Hall above the first (lobby) floor.

Bathrooms, kitchens, countertops, refrigerators, and stoves should be kept clean and dry; all food should be tightly packaged (in plastic bags if possible) and stored in cabinets. Trash should be bagged and taken out every day. Please place garbage down the garbage chute and don't leave garbage bags on the floor of the compactor rooms.

You may choose to purchase and use boric acid powder, or roach bait ("Combat",”Raid Max”, or other brands) which are very effective. Be sure to follow the instructions for use. You can sign up in the lobby for professional extermination service free of charge.

In order to bring a mattress in to Aron Hall students must notify the Real Estate office at least 48 hours in advance. Students will be responsible for storing their current mattress in their rooms. The current mattress should not be left in the common area of the suite nor in the hallway of the building. Students will be asked by the building staff to sign in the new mattress and when vacating they will be asked to sign out their mattress. This policy has been implemented to prevent potential insect infestations. Students with questions or comments can contact the Senior Property Manager at (212) 410-0307.

In addition mattresses must be brand new, in the original package and accompanied by original receipt. You are also required to pay a $100 deposit, This deposit will be forfeited if you fail to remove the mattress when vacating.