Office of Faculty Affairs

Welcome to the Department of Medicine Office of Faculty Affairs at the Icahn School of Medicine at Mount Sinai—a central hub for faculty support. From overseeing onboarding and credentialing to guiding appointments, promotions, and tenure processes, our commitment is to ensure a seamless experience for our esteemed faculty. We actively develop projects and initiatives aimed at enhancing overall faculty well-being, both physically and mentally, with upcoming wellness programs, resources, and events tailored to support you throughout your academic journey.

Integral to our commitment is fostering meaningful mentorship relationships and providing opportunities for career development, unlocking your full potential. As you navigate our website, detailed information on each aspect of our support system is available. Your active engagement and feedback are crucial as we collectively strive to create an environment that promotes both professional excellence and personal well-being.

As the System Vice Chair for Faculty Affairs, I extend a personal invitation to delve deeper into our resources. Click on this Office of Faculty Affairs for an insightful overview.

I encourage you to explore the wealth of resources and opportunities available through the Office of Faculty Affairs and actively participate in the vibrant community we are cultivating together.

Best regards,

Dr. Neomi Shah
System Vice Chair for Faculty Affairs Department of Medicine

Welcome to the onboarding process in the Department of Medicine at Mount Sinai. For all new providers, the comprehensive onboarding process is structured into three vital phases:

1. Hospital Medical Credentialing: Recognizing the intricacies of hospital credentialing and with the offer letter pending review in the Dean’s Office, a designated member from Medical Staff Services will promptly contact the candidate. This ensures the immediate initiation of the credentialing process, expediting the acquisition of clinical privileges for timely practice at Mount Sinai.

• • Concurrently, a member from the Department of Medicine Manage Care Credentialing Team contacts the candidate to initiate the enrollment application process.

2. Human Resources: Upon the successful execution of the candidate's contract, the HR process begins. This encompasses Employee Health Services (EHS) clearance, employment verification (I-9), background checks, position requests, and the acquisition of a Mount Sinai life number.
3. School Academic Appointment: Following the commencement of work at Mount Sinai, the candidate receives notification to finalize the academic title process. This involves the signing of necessary documents and the submission of a Mount Sinai-formatted curriculum vitae (CV). Upon completion, the academic appointment is submitted to the Dean’s Office for final approval by the Appointments, Promotions, and Tenure Committee and by the Dean.

For any inquiries or assistance throughout this process, individuals are encouraged to contact their respective administrators.

Explore these valuable resources:

The onboarding journey is guided by Vice Chair of Faculty Affairs, Dr. Neomi Shah, in this insightful Onboarding video

DOM Faculty Demographic Checklist: To initiate requests for Hospital and Academic Appointments, Life number, Enrollment in manage care insurance plans, and creation of HR profiles.

Navigate through the Onboarding Checklist, a helpful resource for administrators.

Discover comprehensive Faculty Benefits Summary

Mount Sinai Daycare Resources

In the realm of appointments, promotions, and tenure, the Department of Medicine (DOM) at the Icahn School of Medicine at Mount Sinai prioritizes the advancement and success of its faculty. The department provides invaluable support to faculty members as they navigate the intricacies of career progression. With its deep expertise, the DOM offers personalized guidance on promotion timelines and strategic CV enhancement. Faculty members can count on the department to be their steadfast partner in achieving their professional aspirations.

DOM Appointments, Promotions and Tenure Committee Members

The DOM-APT Committee is committed to reviewing, advising, and ensuring faculty readiness for the promotions process. It is composed of diverse senior faculty from multiple sites within the Mount Sinai Health System and chaired by the Vice Chair of Faculty Affairs. It meets monthly, reviews all documents for appointments and promotions for senior faculty. (Associate Professor and Professor)

All members of the committee advise faculty and are available to discuss questions related to appointments and promotions process.

DOM APT Committee Members 2024

DOM-APT Resources

We are committed to supporting your journey through the appointments and promotions process. Below, you'll find essential documents and direct links to the Dean’s Office Appointments, Promotions, and Tenure (APT) website tailored to each respective rank.

Junior Faculty Level: Full–time, Part-time, Per Diem and Voluntary Dean's Office APT

DOM Junior Faculty Flowchart Process

Senior Faculty Level: Full –time, Part-time, Per Diem and Voluntary

DOM Senior Faculty Flowchart Process

Affiliate Hospitals:

• DOM Clinical Instructor and Clinical Assistant Professor Faculty Flowchart Process
• DOM Clinical Associate Professor and Clinical Professor Faculty Flowchart Process
• BXCHS – Bronx Care Health System (formerly Bronx Lebanon)
• HNMC – Holy Name Medical Center
• JMC – Jupiter Medical Center
• NJH – New Jewish Home
• SBMC – Stony Brook Medical Center
• TBH – The Brooklyn Hospital
• Valley Hospital

Below, you'll find direct links to specific tracks in the Faculty Handbook and essential resources for appointed reviewers:

Please find below the links to specific tracks in the Faculty Handbook:

Clinical Practice and/or Administrative Leadership Track

Clinician Educator or Scientist Educator Track  

Investigator Track

Research Track

For our appointed reviewers, below are the DOM Appointment Reviewer Checklist Templates for each track:

CPAL Track
CPAL Track Associate Professor
CPAL Track Professor

CE or SE Track
CE or SE Track Associate Professor
CE or SE Track Professor

Investigator Track
Investigator Track Associate Professor
Investigator Track Professor

Research Track
Research Track Associate Professor
Research Track Professor

CV Resources
Curriculum Vitae Template
Curriculum Vitae Instructions

These resources are designed to facilitate your navigation through hospital credentialing processes and provide valuable information about medical staff services.

Hospital Credentialing Forms:
Access the necessary forms for hospital credentialing by visiting our dedicated link:
Hospital Credentialing Forms

Medical Staff Services Bylaws:
Understand the guidelines and regulations by referring to the Medical Staff Services Bylaws at: Medical Staff Services Bylaws

Verity Provider Lookup:
Effortlessly search for providers using the Verity Provider Lookup tool: Verity Provider Lookup

The Faculty Well-being Committee’s mission is to cultivate a supportive environment that enhances the overall well- being of our esteemed faculty members. We are committed to promoting a healthy work-life balance, providing robust mental health support, fostering continuous professional development, and building a strong sense of community among our faculty. By championing these goals, we aim to create a thriving academic community where every faculty member's health, happiness, and professional fulfillment are prioritized. Your well-being matters to us, and we look forward to collaboratively shaping a positive and supportive environment within our department.

Meet our Department of Medicine Well-being Committee and Champions.

Krishna A Chokshi, MD
Director
Wellbeing Champion For Hospital Medicine
Clinical Immunology
Primary Care

Daniel S Caplivski, MD
Wellbeing champion
For Cardiology Endocrinology, Diabetes & Bone Disease

Priya P Deshpande, MD
Wellbeing Champion For Rheumatology
Liver Diseases
General Internal Medicine

Holly M Koncicki, MD, MS
Wellbeing Champion
For Infectious Diseases Hematology & Medical Oncology

Tatyana Kushner, MD
Wellbeing Champion
For Gastroenterology
Nephrology
Pulmonary, Critical Care & Sleep Medicine

Below are curated collection of resources aimed at supporting your well-being. Explore the following links to access valuable content:

Office of Well-Being and Resilience: Visit the Well-Being Office to discover resources and programs dedicated to promoting your well-being and resilience.

Center for Stress, Resilience, and Personal Growth: Explore research and initiatives focused on stress management, resilience, and personal growth at the Center for Stress, Resilience, and Personal Growth.

These resources are designed to enhance your overall wellness, providing valuable support for a healthier and more resilient academic journey. Start exploring today for a more balanced and fulfilling experience.

More than Medicine

A series of seminars designed to promote professional fulfillment and individual well-being. These talks feature distinguished speakers offering invaluable insights aimed at enriching the lives of our faculty members beyond medicine, and are conducted via Zoom.

2024 Topics

Feb 15, 2024, 5:00 PM - 6:00 PM

• "High Yield Financial Topics for Early and Mid-career Physicians”
  • Speaker: Sotiros Keros, MD PhD a national expert on financial planning for physicians.

April 3, 2024  5:00 PM - 6:00 PM

• "Fertility Awareness"
  • Speakers: Lucky Sekhon, MD and Taraneh Nazem, MD

Faculty Career Development Seminars

The department is committed to advancing faculty development through concise, one-hour career seminars. Gain valuable insights and inspiration for a successful academic journey with guidance from esteemed speakers and distinguished panelists.

2024 Seminar Topics:

• January 29, 2024: Why and How to Participate in Organizations and Scientific Meetings
• March 25, 2024: Promotion Ready: Understanding Tracks at Sinai
• May 13, 2024: Leading by Example: Insights and Inspirations from the Division Chiefs’ Career Path

In the Department of Medicine, we are committed to providing guidance to our faculty to help them set career goals and develop skills necessary to progress in their careers. Our goal is to ensure that our faculty can identify strong and committed mentors who can help give timely and pertinent advice about how to advance their careers. We have an established mentor training workshop series, a strong core of mentoring champions representing each division, and a formalized junior faculty mentoring program all lead by our system-wide Director of Mentoring, Jenny J. Lin, MD.

Mentoring Champions

Discover mentoring excellence tailored to each division with our dedicated mentoring champions. These seasoned professionals, chosen for their expertise, are committed to guiding faculty members towards success. Benefit from personalized mentorship that aligns with the unique needs of your division. Elevate your academic journey with the support of our mentoring champions.

Mentoring Champions

Mentoring Training Workshops

We have developed a series of four one-hour workshops based on the evidence-based curriculum from Entering Mentoring, a curriculum originally developed by the Wisconsin Program for Scientific Teaching whose effectiveness was demonstrated through a Clinical and Translational Science Awards (CTSA) sponsored randomized clinical trial. We have also adapted the curriculum to focus on mentoring of junior faculty in clinician-educator and clinical practice tracks. The sessions review several essential elements of effective mentoring to foster relationships that promote learning, productivity and creativity.

Learning objectives:

1. Learn about the impact of mentorship on career development
2. Use multiple strategies for improving communication in mentoring relationships
3. Understand importance of aligning mentor-mentee expectations
4. Identify and address issues of equity and inclusion in mentoring relationships and work-life integration
5. Recognize how mentoring relationships can promote professional development

Training modules:

• Maintaining effective communication
• Aligning expectations
• Assessing understanding
• Addressing equity/inclusion
• Work-life integration
• Fostering Independence
• Promoting professional development

Junior Faculty Mentoring Program

In the Department of Medicine, we measure our success by that of our faculty. Our goal is to ensure that our junior faculty are guided, and given timely and pertinent advice about how to advance their careers. All junior faculty are eligible to participate in the faculty-mentoring program and each division has one-two mentoring champions whose role is to assist junior faculty in identifying potential mentors and to provide complementary guidance or advice as needed. The Department of Medicine also conducts regular workshop seminars with junior faculty to provide advice on career development and promotions as well as ways to collaborate across divisions and departments.

The Department of Medicine has established a mentoring structure to provide guidance in setting career goals, developing skills necessary for advancement in each track, and providing other essential tools for junior faculty to progress in their careers. Mentors include Associate Professors and Professors in the Department of Medicine, as well as from other departments or institutes within the Icahn School of Medicine. Faculty are encouraged to review their CVs and individual development plans (with specific short- and long-term goals) with their mentors prior to meeting with their division chiefs. Specific details are outlined below.

Goals:

• To develop a formal, uniform plan for mentoring junior faculty in the Department of Medicine
• To foster and enable development and promotion of junior faculty as investigators, educators or practitioners
• Stimulate career advancement and increase satisfaction of junior faculty in DOM
• To track the effectiveness of the mentoring plan and the factors that influence success and use these data to improve the mentoring plan in real time

General concepts and strategy:

• All current junior full-time faculty (Instructors and Assistant Professors) will be invited to participate in the mentoring program
• Mentees will be paired with mentor(s) of their choice based on their roles and career goals
• The program will encourage at least two mentor-mentee meetings annually
• One meeting annually with mentor-mentee pair and DOM mentoring director or divisional mentoring champion
• A program evaluation plan will be in place to assess the program annually

Target Faculty

All junior full-time faculty (Instructors and Assistant Professors) in the Department of Medicine are invited to participate in the mentoring program.

Expectations of Junior Faculty: 

• Identify a senior mentor with assistance of divisional mentoring champion(s)
• Arrange regular meetings with the mentor (minimum twice a year with one meeting including one with mentoring director)
• Create a formal individualized development plan with specific short- and long-term goals
• Update CV annually
• Report progress yearly (can be part of IDP). The document should include (as appropriate) stated short and long term goals and what has been accomplished thus far in the categories below:

For Clinician Investigators:

• Manuscripts submitted and published
• Grants submitted and awarded
• Invited lectures
• Presentations in academic meetings
• Teaching activities
• List of mentees

For Clinician Educators:

• Key teaching activities (including list of curricula developed, participation in curriculum committees)
• Manuscripts submitted and published
• List of presentations in academic meetings
• Invited lectures
• List of mentees

For Clinical Practice:

• Summary of clinical activities
• Summary of participation in clinical committees/institutional committees
• Manuscripts submitted and published
• List of presentations in academic meetings
• Invited lectures

Expectations from Mentoring Faculty:

• Assist in the development of the mentee’s individualized development plan
• Provide feedback to mentees on their professional development and CV
• Advise and assist in compiling list of potential letter writers for promotion
• Meet with mentee at least twice yearly to review CV and career development

Chair Chats

This program presents an occasion to engage with our Department Chair and Vice Chairs, envisioning a space for reflective discussion and proactive dialogues. An initiative specially designed to foster open dialogue and celebrate contributions of Department of Medicine faculty members. It promises an informal atmosphere that encourages open communication and camaraderie with the aim for each participant to leave a session feeling acknowledged, valued, and more connected to our department’s collective goal.

The “Chair Chats’ are designed to be monthly one-hour in-person sessions between department leadership and selected faculty members.

Faculty Assembling for Collaboration and Engagement (FACE)

This is an initiative dedicated to fostering collaboration and engagement among faculty members within the Department of Medicine. These monthly gatherings provide a platform for lively discussions on scientific and clinical topics, as well as mentorship opportunities that encourage junior faculty participation. Join us to network with department leadership and colleagues while enjoying refreshments. Please note that registration is required.

Upcoming Dates:

• April 1, 2024, from 5:00 PM to 7:00 PM
• May 6, 2024, from 5:00 PM to 7:00 PM
  Venue: Conmigo Restaurant on Madison

DOM New Faculty Orientation

A vital program tailored for full-time faculty members new to the department. Conducted biannually in Spring and Fall, this in-person session offers an invaluable opportunity for new faculty to immerse themselves in our department's ecosystem.

Participants will:

• Gain Essential Insights: Receive an overview of departmental functions and available resources vital for navigating your journey.
• Professional Development: Explore tailored avenues for growth and advancement within your role, ensuring you thrive professionally.

Scheduled Session:

• Date: March 15, 2024 Time: 1:00 PM - 5:00 PM
• Location: Center for Innovation and Discovery Room

Details regarding the Fall session will be announced in due course.